Job Details

Position Summary

The HR Coordinator supports key Human Resources operations with a primary focus on leave of absence administration, workers' compensation return-to-work programs, and driver onboarding. This role serves as an important resource for employees, managers, and business partners by coordinating employee leaves, facilitating successful return-to-work outcomes, and managing onboarding processes for distribution drivers.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while providing excellent customer service in a fast-paced environment.

Essential Duties & Responsibilities

Leave of Absence Administration

• Coordinate and administer employee leaves of absence programs, including FMLA, ADA accommodations, personal leaves, military leave, and state-mandated leave.
• Serve as a point of contact for employees and managers regarding leave eligibility, required documentation, and return-to-work requirements.
• Track leave status, maintain records, and ensure timely communication throughout the leave process.
• Coordinate with third-party administrators, healthcare providers, managers, and employees to support compliance and positive employee outcomes.

Workers' Compensation & Return-to-Work

• Support workers' compensation claim administration in partnership with the Safety and Risk Manager.
• Coordinate employee communication, medical documentation, work status updates, and claim-related records.
• Administer the company's Transition2Work (Return-to-Work) program by coordinating modified-duty assignments and facilitating successful employee reintegration.
• Monitor employee return-to-work progress and communicate updates to managers and key stakeholders.
• Maintain accurate workers' compensation records and reporting.

Driver Onboarding

• Coordinate onboarding activities for distribution drivers and other designated positions.
• Ensure completion and accuracy of required hiring documentation, compliance requirements, and pre-employment processes.
• Coordinate motor vehicle record (MVR) reviews and driver qualification documentation.
• Work closely with operations leaders, recruiting partners, and new hires to ensure smooth onboarding experience.
• Maintain accurate employee files and onboarding records.

Required Qualifications

• High School Diploma or GED required.
• 1-3 years of experience in Human Resources, administrative support, employee onboarding, leave administration, workers' compensation, payroll, or a related field.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent customer service and communication skills.
• Strong attention to detail and commitment to maintaining accurate records.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive employee information with professionalism.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Associate`s degree in Human Resources, Business Administration, or related field.
• Experience supporting DOT-regulated or commercial driver hiring and onboarding processes.
• Experience with ADP Workforce Now or other Human Resource Information Systems (HRIS). Prior roles supporting analyst or data entry work for these systems is a plus.
• Manufacturing, transportation, distribution, or multi-site experience.
• HR certification such as a PHR preferred.

Familiarity with OSHA requirements, return-to-work programs, and workplace safety policies