Job Details

Position Summary

The Office Coordinator will provide administrative and operational support to management, ensuring smooth daily operations and compliance with City and State contract requirements. This role involves handling reports, reconciliations, invoicing, scheduling, and assisting with special projects. The ideal candidate is organized, detail-oriented, and able to balance multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Preparing and submitting reports for various City and State contracts
• Performing reconciliations and assisting with accounts receivable
• Creating and maintaining processes, training manuals, and presentations
• Assisting owners with special projects as assigned
• Researching, ordering, and picking up equipment parts
• Issuing purchase orders and scheduling jobs
• Managing employee time tracking, invoicing, and file management
• Supporting management with operational planning and documentation
• Communicating professionally with customers, vendors, and staff

Mandatory Requirements

• Punctuality and reliable transportation
• Valid Arizona Driver License with a clean driving record
• Ability to read, write, and speak fluent English
• Professional interaction with employees and customers at all times
• Strong organizational skills with the ability to prioritize tasks
• Proficiency in completing reports and communicating via email with correct grammar and spelling
• Moderate experience with Microsoft Outlook, Excel, Word, Access, and PowerPoint

Desired Qualifications (Preferred, Not Required)

• Moderate experience with QuickBooks Desktop and basic accounting
• Background knowledge in road construction
• Experience with Time Tracking Software

Work Schedule

• Up to 40 hours per week
• Possible overtime depending on operational needs

Application Information

Interested candidates may:

• Reply to this posting
• Apply in person at: 3045 W. Lincoln Street, Phoenix, AZ 85009
  • Hours: Monday–Friday, 9:00 AM – 4:00 PM
• Text: (602) 376-7337

Equal Opportunity Employer
Alcohol/Drug-Free Workplace
Random Drug Screening Will Be Enforced