Job Details

Legal Billing Assistant - Law Firm - Phoenix, AZ - $60-65k

Our growing law firm client in Phoenix is seeking a Legal Billing professional to assist with the entire legal billing process for multiple attorneys across several offices.

Prior billing experience within the law firm/legal or professional services industry is required.

Elite, 3E, Aderant or similar legal billing software experience is a plus, but not required.

Position Summary:

The Legal Billing Assistant supports the firm's finance and billing department by assisting with the preparation, review, and processing of client invoices in compliance with firm policies and client billing guidelines. This role requires strong analytical skills, meticulous attention to detail, and professional communication to collaborate effectively with attorneys, clients, and administrative staff. The ideal candidate is proactive, eager to learn legal billing software and industry standards, and capable of prioritizing tasks in a fast-paced environment.

Key Responsibilities

• Invoice Generation & Pre-Bills: Edit, review, and finalize high volumes of time and expense entries according to requests from Billing Attorneys.

• Billing Compliance & Quality Assurance: Partner with Billing Specialists to ensure all invoices adhere strictly to client guidelines and include required supporting documentation prior to issuance.

• E-Billing Operations: Assist with electronic bill submissions through client portals, ensuring proper formatting and attachment of backup documentation.

• Rejections & Appeals: Collaborate with the billing team to monitor, investigate, and immediately resolve e-billing rejections, short-pays, and line-item reductions.

• Client & Attorney Support: Promptly respond to internal and external billing inquiries from attorneys, legal assistants, and client accounting departments.

• Special Projects: Assist with audit requests, financial reporting, system testing, and ad hoc billing projects as assigned.

Qualifications

Required Experience & Education

• Experience: 1–3 years of professional administrative, accounting, or billing support experience (legal or professional services background preferred).

• Education: Bachelor's degree in Accounting, Finance, or related business field preferred (equivalent experience evaluated).