Job Details

Office Assistant

Supervisor: Campus Administrator

Employment Terms: 12 Months

Salary Range: $18.26 - $24.93

Location: Central Campus 6997 N Glen Harbor Blvd Glendale, AZ 85307

Essential Duties and Responsibilities

Demonstrate positive interpersonal interactions with employees and the community. Establish and maintain a good rapport with constituents and the public

Respond to community inquiries regarding district policy and general information

Communicate with stakeholders i.e. parents and students via electronic systems with important information

Ensure accurate daily attendance records

Collect student activity permission slips and notify CTE directors of campus trips

Assist in coordinating student activity transportation

Manage student file documentation in the student information systems

Create and manage announcements for the marquee

Create and manage spreadsheets to track metrics such as student attendance for campus administration

Provide receptionist and secretarial activities required by the front desk

Answer all incoming calls and route to the appropriate personnel

Greet the community upon arrival and follow sign-in procedures

Coordinate, schedule, and communicate activities and rentals on campus

Document and keep track of fire drill and lockdown drill documentation

Prepare district mailings, and may assist in preparing packets

Handle the daily mail and ensure proper disbursement

Assist with correspondence

Coordinate the scheduling/ calendar of conference rooms

Maintain files of correspondence

Maintain the supply/copy room, keep neat and clean

Furnish information and answers questions in situations requiring judgement and knowledge of policies and procedures, including federal, state and district related to Education

Other job-related duties as assigned

May verify student program packets and verify completion

May collect fees related to student programs

Knowledge and Skills

Experience/ knowledge of office management preferred

Demonstrated working knowledge in Google Suite products

Knowledge of the principles of business English, grammar, spelling and preparation of correspondence

Knowledge of applicable Federal, State, County and City Statutes, rules, regulations, ordinances and district policies and procedures helpful

Skill in reading, interpreting, understanding and applying relevant Federal, State, and district rules, regulations, and policies and procedures

Skill in establishing and maintaining effective working relations with community businesses, general public, parents and students, co-workers, and others having business with the district

Qualifications

Minimum of two years in a secretarial/ administrative support. Experience in a school district office environment helpful. Appropriate education and advance training that relates to this type of work. Working knowledge of Google Suite.

Other Requirements

Must possess a current Arizona Driver's License

Must be able to pass fingerprint and background checks

Evaluation: This position has a 90-day probation period, plus a yearly evaluation

Closing Date: Open until filled

Start Date: ASAP

Application Procedure: Submit online application: Include: Letter of interest Current resume Three professional references (names, addresses and phone numbers)

Western Maricopa Education Center is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA) of 1990. Western Maricopa Education Center does not discriminate on the basis or race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.