Job Details

ADMINISTRATIVE ASSISTANT, SR.

Job Description

GENERAL DESCRIPTION

Under the supervision of the President and Director of Finance, performs highly responsible and technical duties in the area of human resources, finances and database management; and performs other duties as required or assigned in accordance with all applicable policies of the Diocese of Phoenix.

SPECIFIC AREAS OF RESPONSIBILITY

1. Data entry of Request for Vacation Leave/Sick Leave slips into the HR database
2. Entry of new employees into HR database and Paylocity payroll program
3. Create various spreadsheets for uploading into Paylocity payroll program
4. Learn entire payroll process as backup
5. Updates to Safe Environment database
6. Reconcile Request for Vacation Leave and Request for Sick Leave slips at fiscal year end and calendar year end and data roll forward in HR database
7. Assist with Bswift benefit enrollments

1. Create new employee files
2. Close employee files after termination, including Notice sent to DOP
3. Assist with maintenance of employee files in HR office and Vault

1. Assist with preparation of documents to be shredded per DOP retention policy
2. Assist with managing coaching spreadsheet data for stipend payments
3. Assist with running HR database reports and preparation of spreadsheets as needed by Faculty and Staff
4. Assist with database input, reconciliation and reporting
5. Assist with Accounts Receivable and Accounts Payable functions
6. Perform other job-related duties as required.

1. Job Description
2. Fingerprint Clearance
3. Proof of Vaccinations
4. Bachelor's degree in Business
5. Must have signed Called to Protect, Code of Ethics, Communication Technology, and Photographic Release
6. Knowledge of Federal and State employment and tax laws