Job Details

Administrative Assistant To The Chief U.S. Probation Officer

The U.S. Probation and Pretrial Services Office for the District of Arizona is seeking an accomplished and self-motivated individual with excellent interpersonal skills and strong work-ethic for the position of Administrative Assistant to the Chief U.S. Probation Officer. In this role, high importance is placed on an individual who will embrace our mission and committing themselves to and believing in our vision of working together creatively to transform lives, enhancing the safety of our community. The U.S. Probation and Pretrial Services Office for the District of Arizona is an Equal Opportunity Employer.

Position Type: Full Time, Regular

Entrance Salary Range: $56,876 - $65,173 (Depending on qualifications & experience)

Job Grade: CL26 (Full Salary Range for Position $56,876 - $92,435)

Open Date: 07/10/2026

Closing Date: Open until filled – Preference given to applications received by 07/31/2026

Location: Phoenix, Arizona

This position is not eligible for alternative/flex/compressed work schedule or telework.

Our mission is to assist the Court in the fair administration of justice, providing unbiased, accurate information, facilitating lasting positive change in the people we assist and supervise, in order to protect and improve our community.

The Administrative Assistant position is located in the Phoenix Divisional Office in the U.S. Probation and Pretrial Services Office for the District of Arizona. The Administrative Assistant performs clerical and administrative support services for the Chief U.S. Probation Officer and other members of the executive management team. The Administrative Assistant will report directly to the Chief U.S. Probation Officer.

Representative duties include:

• Assists with planning, organizing, and executing all aspects of meetings, conferences, and other events hosted by the probation and pretrial service office, including space reservations, agendas, event setup, AV arrangements, procurement and other logistics. Creates minutes for meetings.
• Independently and accurately prepares correspondence, presentations, spreadsheets, reports, forms, mailings or other documents ensuring completion in a timely manner. Starts presentations/reports from conceptual ideas or existing materials for executive review.
• Arranges travel itineraries and necessary accommodations for Chief U.S. Probation Officer and other members of the executive management team, including airfare, lodging, registration, and related events and activities. Acts as a delegate to obligate funds and process reimbursements for Chief U.S. Probation Officer and other members of the executive management team.
• Maintains calendar for Chief U.S. Probation Officer using discretion in scheduling to maintain a reasonably smooth flowing calendar. Coordinates schedule changes as needed.
• Oversees the maintenance the U.S. Probation and Pretrial Services Office internal and external websites, including content management and quality assurance.
• Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews.
• Oversees annual law enforcement officer badge and credential sighting processes.
• Citibank management and processing Citibank payments for executive approval.
• Develops standard office procedures and policy.
• Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team in the District of Arizona.
• Participates in special projects as needed.
• Manages all parking and office assignments for the Probation and Pretrial Services Office.
• Performs other duties as assigned.

Minimum qualifications: Applicants must be a high school graduate or equivalent and possess two years of general experience. Applicants must also possess at least one year of specialized experience at the CL 25 or equivalent.

Preferred qualifications: A successful applicant should be highly organized and possess good judgment, initiative, and maintain a professional appearance and demeanor. Time management skills, accuracy, and attention to detail are exceptionally important. Must be able to balance the demands of varying workload responsibilities and deadlines. Preference will be given to those applicants with experience as an executive assistant. Familiarity with Adobe and Microsoft Office Suite such as Word and Excel. Familiarity with Microsoft Outlook is helpful.

Applications are only accepted on our website at: Applicants must submit the following with their online application:

• Cover letter that supports your work experience as it relates to the position.
• Resume that includes complete work and salary history, and education.
• Your two most recent performance evaluations (strongly preferred). Letters of recommendation may be substituted if no evaluation is available. One letter of recommendation must be from a current or recent supervisor.

Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents. Other formats are not acceptable. Applications will be considered complete when the online application and all required attachments (in proper format) are received by the Human Resources Division. Applications and/or attachments received after the closing date may not be considered.