Job Details

Student Records Technician

The Student Records Technician provides technical support and oversight for district student attendance and records processes. This position serves as a central resource to school administrators and site attendance staff, ensuring accurate student enrollment, withdrawal, and records management in compliance with district policies and state reporting requirements.

Performance Responsibilities:

• Provide technical guidance and support to school attendance clerks and site staff regarding student enrollment, withdrawal procedures, and attendance record requirements.
• Train site attendance clerks on district procedures, data entry standards, and student information system processes.
• Monitor and review attendance and enrollment data entered by school sites to ensure accuracy, completeness, and compliance with district policies and state guidelines.
• Audit student records and attendance data to identify discrepancies; work with sites to correct errors in a timely manner.
• Process and verify student registrations, withdrawals, and transfers within the district student information system.
• Maintain and manage the District's permanent student records, ensuring proper documentation, storage, and confidentiality.
• Assist in compiling, analyzing, and verifying statistical attendance and enrollment data for district and state reporting.
• Generate reports from student information systems and spreadsheets to support compliance, funding, and administrative needs.
• Provide backup support to school attendance clerks during peak periods or staff absences.
• Respond to inquiries from administrators, staff, parents, and external agencies regarding student records and attendance procedures, in accordance with privacy regulations.
• Maintain organized electronic and physical filing systems for student records in compliance with records retention guidelines.
• Support department projects related to student data audits, compliance reviews, and reporting timelines.
• Attend trainings and professional development to remain current on student information systems, policies, and state requirements.
• Perform other job-related duties as assigned.

Education: High school diploma or equivalency required. Experience: Three-years related experience in student records, attendance, or data management. Experience in a school district or educational setting preferred.

Skills/Knowledge/Abilities:

• Strong knowledge of student records, attendance procedures, and data entry standards.
• Proficiency in student information systems and Microsoft Office applications, particularly spreadsheets.
• Ability to type a minimum of 40 words per minute.
• High level of English proficiency for professional communication and preparation of correspondence and procedural guidance.
• Strong communication and interpersonal skills for working with administrators, staff, parents, and the public.
• Ability to explain procedures and technical processes in a clear and concise manner.
• Strong organizational skills and attention to detail with a high degree of accuracy.
• Ability to analyze data and identify discrepancies.
• Demonstrated ability to work independently, prioritize tasks, and make decisions in the absence of direct supervision.
• Ability to maintain confidentiality of student records in accordance with applicable laws and district policies.

Working Conditions: The work environment is the normal office setting.

Terms of Employment: Twelve-month year, Classified Hourly Salary Schedule, employee benefits in accordance with Board policies. Evaluation: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.