Job Details

Administrative Services Officer 2Business & FinanceJob Location: MISSION PARTNERS -1110 W. Washington Street, Phoenix, AZ 85007Posting Details:Salary: $60k-$65kGrade: 21Closing Date: Open until filledJob SummaryWe are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration. This position is available for remote work on a full-time basis within Arizona, subject to appropriate authorization.Key ResponsibilitiesStreamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requestsProvide support and ad-hoc analysis to ensure data integrity across all state and federal funding sourcesCollaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the departmentJob DutiesContinuously improve accuracy and improve validation strategiesSupport and standardize Anaplan user maintenance, communication, and prioritize software issues as they ariseProvide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistanceSupport continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sourcesAssist Business Analysts in managing the various development and support items that come in to be corrected or updated in AnaplanStreamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metricsAt the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploadsAssist and collaborate with ongoing priorities for Anaplan support and further developmentInterpret state and federal policies and proceduresKnowledge, Skills & Abilities (KSAs)KnowledgeGovernment accounting and budgeting principlesResource allocation methodologiesFunding mechanismsFederal regulations, Arizona Revised Statutes, and department/state policies and proceduresResearching and compiling informationState statutes, rules and regulations as they pertain to the department and sectionState government and department organizational structureConfidentialityMicrosoft Office and the G-Suite/WorkplaceSkillsUse of financial systems and softwareVerbal and written communicationCommunicating budget issues and financial information to all levels of staffGathering of facts and informationDetail orientedEffective time managementStatistical and abstract analysisCustomer service and the ability to effectively interact with a wide range of internal and external customersAbilitiesAnalyze, interpret and communicate financial dataWork and be productive in one-on-one and group settingsKnowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solvingAssist in process developments and improvementsWork under pressure meeting deadlinesExhibit personal initiativePrioritize effectivelyAdapt to changing assignments and prioritiesRespond to inquiries with tact, diplomacy, and appropriate timely informationWork as a team player within several divisionsOrganize, prioritize and perform multiple tasks on a daily basisEstablish and maintain effective and positive working relationships with agency staff and the publicComplete assigned tasks accuratelyWork independently with minimal supervisionMeet deadlinesReport work status, issues, and inquiries timelyBe organized, analytical, and professionalProblem solvingAnalyze and establish prioritiesDisplay sound judgmentSelective Preference(s)Bachelor's Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master's degree may substitute for 2 years' experience).Two years or more responsible experience in finance, budgeting or related field.Pre-Employment RequirementsAll newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).Driver's License Requirements if the position requires driving or use of a vehicle as an essential function for state business.Benefits10 paid holidays per yearAccrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employeesPaid Parental Leave – up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)A top-ranked retirement program with lifetime pension benefitsA robust and affordable insurance plan to include medical, dental, life, short-term and long-term disabilityAn incentivized commuter club and public transportation subsidy programWorkplace flexibility that promotes work/life balanceLearning and career development opportunitiesRetirementASRS Lifetime BenefitsContact UsPersons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov. Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.#J-18808-Ljbffr