Job Details

Office Manager (Construction)

Location: Glendale, AZ | Type: Full-Time

Position Overview

We are seeking a highly organized Office Manager to oversee administrative operations while

supporting HR, payroll, and accounting functions for a growing asphalt paving and heavy civil

construction company. This role is critical to ensuring smooth back-office operations and accurate

project support.

Key Responsibilities

Human Resources (HR)

• Manage onboarding/offboarding (I-9s, E-Verify, employee files)

• Maintain compliance with labor laws and company policies

• Administer benefits and support employee relations

• Coordinate recruiting and job postings

Payroll (Weekly & Certified Payroll)

• Process weekly payroll with a high degree of accuracy

• Maintain and submit certified payroll reports (prevailing wage projects)

• Ensure proper labor allocation to jobs (job costing alignment)

• Track PTO, deductions, and timekeeping accuracy

• Coordinate with field teams for accurate time entry

Administrative Operations

• Oversee daily office functions and workflow

• Manage vendors, supplies, and office organization

• Maintain contracts, insurance certificates, and compliance documents

• Support document control and filing systems

Accounting Support

• Assist with AP/AR (invoicing, collections support)

• Support month-end close and reconciliations

• Maintain job files and assist with project documentationQualifications

• 3–7+ years in Office Management, HR, or Payroll

• Construction industry experience preferred

• Certified payroll experience strongly preferred

• Experience with payroll systems (e.g., Paycor, ADP)

• Strong organizational and multitasking ability

• Proficient in Excel and administrative systems

Compensation & Benefits

• Competitive salary

• Health, dental, and vision insurance

• Paid time off and holidays

Impact

This role is the operational backbone of the business—owning payroll (including certified payroll), HR

compliance, and administrative execution to support field operations and company growth.