Job Details

We are looking for a detail-oriented Legal Administrative Assistant to join our team in Phoenix, AZ. This contract to permanent position offers an excellent opportunity to support a dynamic group of attorneys in a legal environment focused on transactional real estate. The ideal candidate will possess strong organizational skills, exceptional communication abilities, and a commitment to delivering high-quality administrative support.

Responsibilities:

• Coordinate workflow and provide administrative assistance to multiple attorneys, ensuring tasks are completed efficiently and on schedule.
• Draft and prepare correspondence, legal documents, and other materials with a high level of accuracy.
• Organize and review documentation related to real estate transactions, including compiling signature packets and creating closing binders.
• Manage billing processes, confirm collections, and handle time entry systems.
• Support transactional real estate processes by facilitating the execution and delivery of closing documents.
• Participate and assist with client intake calls.

Requirements:

• At least 3 years of experience in a legal administrative role within a law firm of 20+ attorneys.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint), DocuSign, Adobe, and document management systems such as iManage.
• Familiarity with billing software like 3E, Excel, and tools such as Intapp or Box.com is preferred.
• Active Notary Public commission or willingness to obtain one is a plus.
• Strong organizational skills with the ability to manage multiple projects and meet tight deadlines.
• Knowledge of corporate real estate processes and tools is a plus.