Job Details

Essential Duties and Responsibilities:

The Assistant Office Manager position is an exceptional opportunity to support of the daily operations of the AAED in achieving the motto: to assist every student with autism to be equipped and able to achieve academic, social, and behavioral excellence in an environment centered on strong character values. The main function of this role is to assist the office manager and other administration in daily operations and front office duties including:

• Answer and manage incoming calls
• Greet and interact professionally with parents, students and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Receive and process records requests in a timely manner
• Coordinate with and assist the Office Manager on updating, scheduling, and conducting fire and lockdown drills; be knowledgeable on emergency procedures and know where all emergency lists and contingency plans are located.
• Assist the office manager in maintaining accurate and complete student records as directed in policies and procedures.
• Be knowledgeable about funding options, STO and scholarship websites and general application process
• Perform any other duties assigned by the office manager, principal or administration

Education and/or Work Experience Requirements:

• High school diploma or GED required
• Must qualify and maintain a valid IVP Fingerprint Clearance Card
• Prior experience working in a school's front office preferred
• Ability to organize confidential data efficiently.
• Preferred Dual Language in Spanish
• Ability to communicate effectively and professionally with students, parents, co-workers and the public at large
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office - Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Work Environment/Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Sit for extended periods of time.
• Ability to view large volumes of written materials via computer screen, records, correspondence, and/or documentation for extended periods of time.
• Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Perform some lifting, carrying, pushing, and/or pulling (up to 40 lbs. and above).
• Maintain independent mobility to move about the school throughout the day.
• Work in noisy and crowded environments.

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. If requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.