Job Details

Executive Assistant

Join Optima and become the heartbeat of our Arizona headquarters—where design, innovation, and luxury living come together.

We're seeking a polished, highly organized professional to lead day-to-day office operations and deliver a seamless, executive-level experience for our leadership team, employees, and guests.

This is a high-visibility role where your attention to detail, proactive mindset, and hospitality-driven approach will make a tangible impact every day.

What You'll Do

• Provide administrative support to the President and other executives at the Optima Camelview office.
• Own the full office experience—ensuring a professional, welcoming, and always "ready" environment.
• Coordinate meetings, events, and executive logistics with precision.
• Manage vendors, supplies, mail, and facilities needs.
• Provide personal assistant support to the family office as needed.
• This is an on-site role, start time 8:30 am.

What You Bring

• 8+ years of work experience in executive office administration, hospitality, or operations support.
• Bachelor's degree preferred.
• Live within a 20-minute commute of the office at Camelview/Scottsdale.
• A proactive, service-first mindset, and able to manage multiple priorities in a calm manner.
• Strong Microsoft 365 skills and comfort managing workflows.
• Notary Public (AZ) or the ability to obtain within 60 days (company-sponsored).
• Professional presence with the ability to anticipate needs before they arise.