Job Details

LOCATION: Phoenix, AZ or Orlando, FL

Job Summary: Sales Administrator (Sales Ops/Admin) provides high-level administrative, operational, and strategic support to the Sales Leadership Team, including the National Sales Manager and President. This role acts as a trusted partner to executive leadership, ensuring priorities are aligned, communications are streamlined, and key initiatives are executed with precision.

This individual serves as a central point of coordination across leadership, sales, and cross-functional teams - driving organization, accountability, and follow-through. The ideal candidate is proactive, highly organized, detail-oriented, and exercises a high level of discretion while managing competing priorities in a fast-paced environment.

Key Responsibilities:

Executive & Leadership Support

• Provide direct administrative and operational support to executive leadership, acting as a trusted liaison across internal teams and external partners
• Manage complex calendars, scheduling, and prioritization of meetings across multiple stakeholders
• Prepare leadership for meetings by organizing agendas, materials, and key discussion points
• Attend executive meetings to capture decisions, action items, and key takeaways; distribute clear and concise recaps
• Track and manage action items to ensure accountability and timely follow-up across teams

Sales & Business Operations Support

• Support sales leadership initiatives through project coordination, reporting, and administrative execution
• Assist in managing recurring sales operations processes such as forecasting, corporate account expansion tracking, and internal sales calls
• Organize, develop, and maintain sales reports, dashboards, and presentations for leadership, board meetings, and external partners
• Partner with leadership to ensure alignment and execution of key sales priorities and deliverables

Meeting & Event Coordination

• Coordinate and execute logistics for executive-level meetings, board meetings, and sales-related events
• Prepare boardrooms and conference spaces, including materials, presentations, and technology setup
• Manage end-to-end meeting logistics including scheduling, vendor coordination, catering, and on-site execution
• Ensure meetings are structured, efficient, and aligned with leadership objectives

Project Management & Strategic Initiatives

• Own and execute special projects assigned by executive leadership, including planning, coordination, documentation, and delivery
• Serve as a central coordinator for cross-functional initiatives, ensuring timelines and deliverables are met
• Identify and implement process improvements to enhance operational efficiency, communication, and meeting effectiveness

Administrative Excellence

• Maintain organized records of leadership documentation, meeting notes, and strategic materials
• Provide day-to-day administrative and "catch-all" support, including handling time-sensitive and ad hoc requests
• Handle confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively address priorities with minimal direction

Qualifications:

• Proven experience as an Executive Assistant, Executive Administrator, or similar role supporting senior leadership
• Experience supporting C-suite executives (CEO, President, COO, or equivalent)
• Strong experience coordinating high-level meetings, board interactions, and cross-functional initiatives
• Demonstrated ability to manage calendars, prepare agendas, track action items, and drive follow-through
• Experience creating executive-level presentations and reports (PowerPoint, Excel, etc.)
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Ability to work independently, anticipate needs, and operate with a high level of ownership
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Life Insurance
• Roth or traditional 401(k)
• NexGenEAP Wellness Program
• Personal Time Off (vacation)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.