Job Details

Administrative Assistant – Property Management District Manager (Hourly)

Position Summary

The Administrative Assistant to the District Manager provides administrative and operational support to assist with oversight of multiple properties. This role is responsible for organization, communication, reporting, and coordination to support district-level operations in a fast-paced property management environment.

Key Responsibilities

Administrative Support

• Provide direct administrative support to the District Manager, including calendar management, scheduling meetings, and coordinating property visits.
• Prepare agendas, meeting notes, and follow-up action items for district and property-level meetings.
• Draft, edit, and distribute professional correspondence and reports.
• Travel to various properties and district sites as needed to support the District Manager and operational initiatives.

Reporting & Documentation

• Compile weekly and monthly reports, including occupancy, delinquency, leasing activity, expenses, and key performance metrics.
• Maintain accurate and organized digital and physical filing systems for contracts, policies, audits, and compliance documentation.
• Track deadlines for audits, inspections, licenses, and required submissions to ensure timely completion.

Communication & Coordination

• Serve as a liaison between the District Manager, property managers, vendors, ownership groups, and corporate teams.
• Ensure consistent communication across multiple properties and follow up on district-level action items.
• Assist with onboarding documentation and administrative setup for new property managers and site staff.

Compliance & Organization

• Assist with preparation for audits, due diligence, ownership reporting, and regulatory inspections.
• Ensure district policies, procedures, and communications are properly distributed and archived.
• Maintain confidentiality of employee, resident, ownership, and financial information.
• Support compliance with Fair Housing laws and company policies in all administrative and operational activities.

Qualifications

• Minimum of 2 years of administrative experience, preferably in property management, real estate, or multi-site operations.
• Proficiency in Microsoft Office or Google Workspace (Excel/Sheets required).
• Experience with property management software such as Resman, Knock, Happyco or similar.
• Strong organizational, time-management, and multitasking skills.
• Ability to work independently while managing multiple priorities.
• Professional written and verbal communication skills.

Fair Housing & Equal Opportunity Statement

This position requires compliance with all Fair Housing laws and company policies. The Administrative Assistant must conduct all duties in a manner that supports equal housing opportunity and ensures consistent, non-discriminatory practices.

New Earth Residential is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, familial status, or any other protected status under applicable law.

Work Schedule & Environment

• Hourly position; schedule may vary based on business needs.
• Office-based with occasional travel to district properties weekly.
• Fast-paced, deadline-driven environment supporting multiple properties.