Job Details

The Outlets at Anthem offers pedestrian-friendly and pet-friendly open-air shopping of name brand fashions to residents and visitors alike. Outlets at Anthem is always high on the itinerary with more than 60 designer brand shops.

The Outlets at Anthem is hiring a Part-Time Administrative Assistant to provide support to all management function and activities. Must be able to work weekends and holidays.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the daily opening and closing of the Management office (hours vary by center location).
• Answer all incoming calls on a daily basis.
• Distribute voicemail messages from the main number and distribute written phone messages.
• Maintain a log for tracking requests from tenants.
• Open, stamp date, sort, and distribute all incoming mail.
• Maintain outgoing mail, meter, and postage.
• Assist all visitors to the Management office.
• Track and maintain Certificates of Insurance for on-site contractors.
• Track and file Vendor notifications and maintenance requests.
• Maintain appropriate inventory of all supplies necessary for the efficient functioning of the management office, including kitchen/break room supplies (coffee).
• Notify General Manager of low supply inventory.
• Stock kitchen and break room daily of supplies (snacks, sodas, paper goods, etc.)
• Assist tenants with copier and fax machine services and prepares end of month billing for Management Assistant.
• Assist with coordination Gift With Purchase programs, tenant gifts and special event material.
• Coordinate the distribution process of memos to tenants.
• Maintain calendar for booking the use of conference room/multi-purpose room.
• Responsible for tenant after-hours log and security notification.
• Responsible for maintaining accurate and complete tenant files, vendor files, payables, etc.
• Responsible for processing miscellaneous and tenant revenue for deposit.
• Perform special projects or other duties as assigned.

EDUCATION and EXPERIENCE

• High school diploma or general equivalency diploma (G.E.D.)
• 1 - 2 years of experience in the field or in a related area preferred.

COMMUNICATION SKILLS

• Ability to effectively respond to issues both verbally and in writing.
• Requires a high level of commitment to customer service.

OTHER SKILLS and/or ABILITIES

• Demonstrate the ability to work well in a timely manner with a proactive approach to unusual occurrences.
• Must be able to work independently and take initiative.
• Requires good organizational and leadership skills, attention to detail, and openness to new ideas and procedures.
• Extensive experience with MS Office applications is required.

Outlets at Anthem is an Equal Employment Opportunity employer committed to fostering, cultivating and preserving a culture of diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique.