Job Details

Now Hiring: Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our team. In this role, you will be responsible for processing vendor payments, responding to vendor inquiries, and performing basic recordkeeping tasks. This position reportsdirectly to the AP Supervisor and plays an essential part in maintaining accurate and timely financial operations.

About Us: AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. We have grown to over 600 employees and maintain a fleet of over 600 operational equipment. We serve over 4,000 customers from a nationwide network of 18 facilities. We are an organization that has a safety-first value system and are committed to operational excellence and customer satisfaction

Duties:

• Utilize Sage Intacct and TimberScan Titanium software to accurately process and record all AP transactions.
• Verify invoices for appropriate approvals, supporting documentation, and adherence to company policies.
• Review invoices for accuracy, discrepancies, and ensure proper coding.
• Prepare and process payments to vendors, utilizing electronic payment systems and checks.
• Reconcile vendor statements, resolve discrepancies, and follow up on outstanding payments.
• Maintain accurate and up-to-date AP records and documentation
• Assist with month-end and year-end closing procedures.
• Collaborate with cross-functional teams to ensure smooth workflow and timely payments.
• Respond to vendor inquiries and resolve any billing or payment discrepancies.
• Other duties assigned by leadership

Minimum Requirements:

• High school diploma or GED and 1-3 years of experience in Accounts Payable experience.
• General knowledge of accounting principles.
• Ability to handle high volume work with accuracy on a deadline.

• Ability to communicate in English both verbally and in writing.
• Experience with ERPs such as SAGE INTAACT
• Construction Industry experience is a plus.
• Advanced computer skills.
• Proficiency in MS Office.
• Must be authorized to work in the United States
• Must agree to a pre-employment drug test and criminal background check

Preferred Qualifications:

• Must have a high sense of urgency in collections.
• Conducting oneself in a professional manner.
• Detail-oriented and a quick learner.
• Be well organized
• Be polite and considerate
• Proven ability to work well with others
• Successful in a fast-paced environment +