Job Details

Receptionist Position

We are looking for a detail-oriented and organized receptionist to join our team in Scottsdale, Arizona. In this contract to permanent position, you will play a vital role in ensuring smooth front desk operations and providing exceptional administrative support. This role requires strong communication skills, attention to detail, and a commitment to maintaining a welcoming and efficient workplace environment.

Responsibilities:

• Welcome and assist visitors, ensuring they have a positive and attentive experience upon arrival.
• Manage the visitor sign-in process, distribute badges, and notify employees of guest arrivals.
• Answer, screen, and direct incoming calls efficiently while maintaining a courteous demeanor.
• Keep the reception area and lobby clean, organized, and presentable at all times.
• Handle incoming and outgoing mail and packages, ensuring timely distribution and preparation.
• Monitor office supplies inventory and coordinate restocking as necessary.
• Maintain shared spaces such as conference rooms and kitchens, ensuring they are clean and fully stocked.
• Assist with administrative tasks including scanning, filing, copying, and uploading documents into systems like Square 9.
• Coordinate meeting room reservations and prepare rooms for scheduled gatherings.
• Support internal office events and celebrations, including setup and coordination with employees and leadership.

Requirements:

• Strong verbal and written communication skills to effectively interact with visitors and staff.
• Excellent customer service skills with a detail-oriented and approachable demeanor.
• Proven ability to multitask and prioritize tasks in a fast-paced environment.
• High attention to detail and accuracy in all administrative processes.
• Ability to handle sensitive information with confidentiality and discretion.
• Comfortable working with employees at all organizational levels and fostering positive relationships.
• High school diploma or equivalent required.
• At least 12 years of experience in receptionist, administrative, or office support roles, preferably in a corporate setting.