Job Details

Job Summary

Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Performs administrative and clerical support tasks. Performs basic filing and recordkeeping.

Responsibilities

• Greet clients and answer and direct phone calls
• Create purchase order requests
• Maintain filing systems, both electronically and physically
• Data entry
• Clean and stock lobby, breakroom, and conference room
• Route all invoices from document imaging
• Send new uniform requests to vendor
• Maintain driver, truck, and equipment lists
• MVD plates & registration
• Maintain office supplies
• Support coworkers with various office duties
• Receive and sign for packages
• Review timesheets for drivers & mechanics verify no time is missing
• Prepare fuel cards for pick up

• High school diploma or equivalent
• 1 year receptionist experience
• Basic computer skills including Word, Excel, and PowerPoint
• Bilingual English and Spanish