Job Details

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Office Hospitality Conference Room Assistant and Receptionist Job Details:

Utilize your superior interpersonal skills at Snell & Wilmer. We currently have an opening for a Hospitality Conference Room Assistant and Receptionist role in our Phoenixoffice.

If you have the ability to work under pressure, respond quickly to changing demands and be self-motivated with ability to work independently as well as part of a team, this could be your next exciting opportunity.

The hours for this position are Monday through Friday 8:00am to 5:00pm. Must be flexible to work between 7:00am-6:00pm Monday - Friday as business needs arise, plus occasional weekends.

Position responsibilities include, but are not limited to the following:

• Professionally arranges and provides food service for various meetings
• Set up and clean conference rooms according to the daily event schedule.
• Maintain cleanliness and stocked supplies in all kitchens, refrigerators, and coffee stations.
• Assist with catering orders, delivery coordination, setup, and cleanup.
• Maintain conference room schedules and administrative calendars.
• Prioritize and multitask efficiently to support office operations.
• Interact professionally with internal and external clients at all levels.
• Handle sensitive information with discretion and sound judgment.
• Escort or direct visitors and clients to designated conference rooms.
• Uphold the Firm's professional image by maintaining an organized and polished reception area.
• Answer incoming calls promptly and courteously, taking accurate messages when needed.
• Greet visitors and notify appropriate personnel of their arrival.
• Assist attorneys with various administrative tasks, such as making reservations or scheduling couriers.

Experience and Qualifications:

• Prior hospitality experience preferred
• Law firm experience is a plus, but not required
• Strong, professional communication skills with the ability to interact effectively with attorneys, staff, and visitors
• Basic computer skills and Microsoft Office Suite (Outlook, Word and Excel)
• Excellent time management skills with a proven ability to meet deadlines
• Must have a professional appearance, enthusiastic attitude, and clear and courteous phone presence
• Strong problem-solving abilities
• Ability to perform physical tasks, including walking with a food cart, bending, lifting, standing, and carrying up to 50 pounds

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

We are an Equal Employment Opportunity employer.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.