Job Details

Invoicing Clerk - Superior Cleaning Services USA

Pay: $25/hour (flexible)
Schedule: 8 AM - 5 PM, 7 AM - 4 PM, or 9 AM - 6 PM (Flexible but must work 40 hours/week)
Location: In-office (Potential for hybrid after proving reliability, NOT a remote position)
Benefits:
12+ paid holidays, including extra days around Christmas/New Year's and summer 4-day weekends
PTO
401K with 3% match
70% employer-covered health insurance (dental available, no vision)
Reports to Controller (Bryan)
Required: 4-panel drug test & background check (excludes marijuana)
Why We're Hiring

We need additional support to stay on top of invoicing. Delays have caused backlogs of 200+ days, impacting cash flow. This is a permanent hire, not temp. The right candidate will help streamline invoicing, keep payments on track, and improve overall efficiency.
Who We Need
• Construction AP experience is a BIG plus - Invoicing in construction requires jumping through hoops. Prior experience helps speed up payment releases.
• Strong invoicing experience required - Monthly invoicing of 85-120 invoices, many requiring extensive paperwork (pay apps, change orders, notarizations).
• Detail-oriented & organized - Works with 12 general contractors; each invoice is unique. Must track details, meet deadlines, and communicate effectively.
• Decisive & proactive - Must ask questions, verify details, and make informed decisions even with incomplete information.
• Thick skin & strong communicator - Must be comfortable working in a fast-paced construction environment.
Key Responsibilities

Invoice Processing & Accounts Receivable (AR)
• Generate and submit invoices on time (Aspire software).
• Track invoice approvals and payments in Textura/Procore.
• Ensure accurate documentation, including work tickets and required compliance paperwork.
• Issue and track waivers (Conditional, Unconditional, Final).

Financial & Compliance Management
• Verify purchase receipts (PRs) before approval.
• Work closely with the team to update processes and improve efficiency.
• Maintain COIs (Certificates of Insurance) and compliance documentation.
• Ensure pay applications meet deadlines and all supporting documents are submitted.

Collaboration & Workflow
• Team structure:

• In-office: 4-person team
• Field: 4 people
• Remote support: 2 people
  • Attend weekly/monthly meetings (AR, invoicing status, construction team updates).
  • Work closely with the Operations Manager & Controller to resolve invoicing issues.
  • Help refine processes as the company updates systems and improves workflows.

Structured Invoicing & Pay App Workflow

Weekly
Monday: Invoice completed projects, verify work tickets, process in Aspire.
Tuesday: Compile contracted work data and document billable work.
Wednesday: Finalize invoices and ensure work ticket accuracy.
Thursday & Friday: Process Change Orders (COs), obtain approvals, and communicate with General Contractors.

Monthly
1st-10th: Identify jobs requiring pay app submissions.
10th-13th: Ensure all COs are approved and included in pay apps; prep for 15th submission.
16th-23rd: Prepare pay apps for 20th and 25th submissions.
23rd-31st: Send final waivers, update compliance documents, and verify project closeouts.
Why You'll Love This Job
• Small, supportive team focused on getting the job done right.
• Flexible when life happens (i.e., taking a sick kid to the doctor and making up hours).
• Opportunity to streamline invoicing & improve processes.
• Chance to prove yourself and earn a hybrid work option.

If you're detail-oriented, proactive, and experienced in invoicing-especially in construction AP-we want to hear from you!