Job Details

Summary

The Accounting Clerk is responsible for supporting the organization's accounts receivable and accounts payable functions. This role will ensure that financial transactions are processed accurately and in a timely manner. The position requires strong attention to detail, effective communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The accounting clerk will be responsible for compiling billing information, processing payments, reconciling accounts, and maintaining financial records.

Responsibilities

Accounts Receivable (AR)

• Compile detailed billing information to issue customer invoices.
• Apply customer payments to the appropriate accounts.
• Research and resolve payment discrepancies to maintain accurate records.
• Adjust accounts when required to correct billing or payment issues.
• Prepare and deposit weekly manual payments.
• Generate weekly reports for accountants to ensure financial accuracy.
• Maintain customer agreements for auditing purposes.

Revenue Reconciliation

• Ability to learn and understand different point-of-sales (POS) and its reporting of sales.
• Reconcile daily sales for discrepancies and/or cash shortages.
• Work with the different businesses to gather all documents to process a complete journal entry.
• Maintain records, assist with audit requests, compile an event's profit and loss reporting.

Accounts Payable (AP)

• Reconcile processed transactions by verifying entries and comparing system reports to actual balances.
• Charge expenses to appropriate accounts and cost centers by analyzing invoices and recording entries.
• Process vendor payments by scheduling checks, monitoring discount opportunities, verifying federal ID numbers, and resolving any discrepancies with purchase orders, contracts, invoices, or payments.
• Maintain accurate accounting ledgers by verifying and posting account transactions.
• Reconcile vendor accounts by reviewing monthly statements and related transactions.
• Maintain historical records by filing and archiving documents.
• Report sales tax by calculating requirements on paid invoices.
• Protect the organization's value by maintaining confidentiality of sensitive information.
• Participate in educational opportunities to keep up to date on accounting knowledge and best practices.