Job Details

Our Opportunity

We are seeking a proactive and detail-oriented Administrative Assistant to provide support to consultants and corporate staff. This role is ideal for a highly organized professional who thrives in a dynamic environment and enjoys a support role.

You will be responsible for

• Prepare and process expense reports
• Conduct project conflict checks and assist with new project setup in electronic systems
• Draft retention letters, statements of work, and finalize project documentation
• Format and edit documents, including large technical reports (250+ pages)
• Run ad-hoc project reports and assist with accounts receivable, invoicing, and purchasing
• Provide basic graphic support (e.g., inserting visuals into presentations)
• Print and collate project binders. Download materials and maintain organized filing systems
• Manage office supply inventory and place orders
• Oversee the upkeep of supply rooms, common areas, and conference rooms
• Handle incoming/outgoing mail
• Coordinate onsite meetings, including scheduling, web conferencing setup, catering, and room preparation
• Provide backup front desk coverage, including phone support and visitor reception
• Support the Corporate team with running reports and ad-hoc requests
• Assist HR with interview scheduling and candidate coordination
• Assist with frequent lunch ordering, setup, and cleanup
• Organize office events such as employee celebrations and holiday gatherings

You will have the following skills and qualifications

• Minimum 3 years of administrative experience in a professional office setting
• Strong written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail and ability to manage multiple priorities
• Professional demeanor and customer service orientation
• Ability to lift 20 lbs. and manage light physical tasks
• Experience supporting professional staff
• Familiarity with project management systems and reporting tools
• Bachelor's degree or higher preferred

Work Environment

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Benefits you will enjoy

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at ...@exponent.com.

Job Locations

US-AZ-Phoenix