Job Details

Bookkeeper/Receptionist Opportunity

We are looking for an organized and detail-focused Bookkeeper/Receptionist to join our team in Phoenix, Arizona. This is a contract-to-permanent position that offers the opportunity to contribute to both financial and administrative functions within a dynamic office environment. The ideal candidate will excel in bookkeeping tasks and possess strong communication skills to handle receptionist duties efficiently.

Responsibilities:

• Manage daily bookkeeping tasks, including maintaining bank registers and reconciling accounts using QuickBooks Online.
• Perform accurate data entry of financial transactions and ensure all bank statements are cleared and balanced.
• Organize and scan tax-related documents into the company's document management system.
• Act as the receptionist by greeting visitors, answering phone calls, and directing inquiries appropriately.
• Serve as the intake coordinator, handling incoming documents and ensuring proper distribution.
• Oversee document control processes to maintain secure and organized filing systems.
• Support accounts payable and accounts receivable functions to ensure smooth financial operations.
• Collaborate with team members to address any discrepancies or financial issues promptly.
• Participate in administrative tasks, including scheduling, correspondence, and office organization.
• Assist in maintaining a well-organized and welcoming office environment.

Requirements:

• Proven experience in bookkeeping, including bank reconciliations and financial recordkeeping.
• Proficiency in QuickBooks Online and familiarity with other accounting software.
• Strong organizational skills and attention to detail to manage financial and administrative tasks effectively.
• Excellent communication abilities to handle receptionist duties and coordinate with clients and team members.
• Ability to scan, organize, and manage documents within a digital system.
• Knowledge of accounts payable and accounts receivable processes.
• Experience in administrative assistance, including scheduling and document preparation.
• Capability to multitask and prioritize responsibilities in a fast-paced office setting.