Job Details

Title: HR Front Desk Receptionist

Reports to: Human Resources Lead

HR Front Desk Receptionist Duties and Responsibilities:

• Visitor Management: Welcome and direct walk-in applicants, clients, and other visitors to their appropriate destinations.
• Providing Administrative Support: This encompasses a range of tasks like data entry, filing, making copies, and other clerical duties to support office staff.
• Organization: The ability to manage multiple tasks, prioritize effectively, and maintain organized records.
• Attention to Detail: Accuracy in data entry, message-taking, and document handling is crucial.
• Being the Office's Point of Contact: They serve as the central point of communication, directing inquiries and requests to the right people and helping the office run smoothly.
• Handling Inquiries: Receptionists answer general questions from visitors, callers, and employees, providing information about the company.
• Oversee mail deliveries, packages, and couriers
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
• Sourcing, phone screening and scheduling interviews for applicants
• Conducting employment verifications and personal reference checks
• Sending preemployment packets for new hires
• Assisting and supporting new hires with onboarding process.
• Requesting, announcing and creating certificates for Employee of the Month winners

• High school diploma or equivalent
• Prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
• Excellent communication and listening abilities, telephone etiquette, recordkeeping, customer service, and conflict resolution.
• Works well in a fast-paced environment and can multitask when needed
• Willingness to learn and to grow with the company