Job Details

Invoicing Clerk - Superior Cleaning Services USA

Pay: $25/hour (flexible)
Schedule: 8 AM - 5 PM, 7 AM - 4 PM, or 9 AM - 6 PM (Flexible but must work 40 hours/week)
Location: In-office (Potential for hybrid after proving reliability, NOT a remote position)
Benefits:
12+ paid holidays, including extra days around Christmas/New Year's and summer 4-day weekends
PTO
401K with 3% match
70% employer-covered health insurance (dental available, no vision)
Reports to Controller (Bryan)
Required: 4-panel drug test & background check (excludes marijuana)
Why We're Hiring

We need additional support to stay on top of invoicing. Delays have caused backlogs of 200+ days, impacting cash flow. This is a permanent hire, not temp. The right candidate will help streamline invoicing, keep payments on track, and improve overall efficiency.
Who We Need
•Construction AP experience is a BIG plus - Invoicing in construction requires jumping through hoops. Prior experience helps speed up payment releases.
•Strong invoicing experience required - Monthly invoicing of 85-120 invoices, many requiring extensive paperwork (pay apps, change orders, notarizations).
•Detail-oriented & organized - Works with 12 general contractors; each invoice is unique. Must track details, meet deadlines, and communicate effectively.
•Decisive & proactive - Must ask questions, verify details, and make informed decisions even with incomplete information.
•Thick skin & strong communicator - Must be comfortable working in a fast-paced construction environment.
Key Responsibilities

Invoice Processing & Accounts Receivable (AR)
•Generate and submit invoices on time (Aspire software).
•Track invoice approvals and payments in Textura/Procore.
•Ensure accurate documentation, including work tickets and required compliance paperwork.
•Issue and track waivers (Conditional, Unconditional, Final).

Financial & Compliance Management
•Verify purchase receipts (PRs) before approval.
•Work closely with the team to update processes and improve efficiency.
•Maintain COIs (Certificates of Insurance) and compliance documentation.
•Ensure pay applications meet deadlines and all supporting documents are submitted.

Collaboration & Workflow
•Team structure:

• In-office: 4-person team
• Field: 4 people
• Remote support: 2 people
  •Attend weekly/monthly meetings (AR, invoicing status, construction team updates).
  •Work closely with the Operations Manager & Controller to resolve invoicing issues.
  •Help refine processes as the company updates systems and improves workflows.

Structured Invoicing & Pay App Workflow

Weekly
Monday: Invoice completed projects, verify work tickets, process in Aspire.
Tuesday: Compile contracted work data and document billable work.
Wednesday: Finalize invoices and ensure work ticket accuracy.
Thursday & Friday: Process Change Orders (COs), obtain approvals, and communicate with General Contractors.

Monthly
1st-10th: Identify jobs requiring pay app submissions.
10th-13th: Ensure all COs are approved and included in pay apps; prep for 15th submission.
16th-23rd: Prepare pay apps for 20th and 25th submissions.
23rd-31st: Send final waivers, update compliance documents, and verify project closeouts.
Why You'll Love This Job
•Small, supportive team focused on getting the job done right.
•Flexible when life happens (i.e., taking a sick kid to the doctor and making up hours).
•Opportunity to streamline invoicing & improve processes.
•Chance to prove yourself and earn a hybrid work option.

If you're detail-oriented, proactive, and experienced in invoicing-especially in construction AP-we want to hear from you!