Job Details

ABOUT THIS POSITION

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

The Office of the City Engineer is responsible for overseeing the selection of architects, engineers, and contractors to execute the City's 5-year, $11 billion Capital Improvement Program. The Central Records section plays a crucial role in managing and maintaining the documentation related to the Capital Improvement Program (CIP) for the city. The different types of records available range from contracts to geographical information systems (GIS) data, inspection reports, and legal notices. This section ensures that the city's capital projects are well-documented and accessible for future reference, decision-making, or compliance purposes.

The Office of the City Engineer, Central Records section is looking to fill a vacancy for an Administrative Assistant III. The primary duties of this position include, but are not limited to:

• Manage and process high-level records requests from law firms and other high-profile entities.
• Supervise and oversee the Central Records staff, including Engineering Technicians, Senior Engineering Technicians and Chief Engineering Technicians.
• Serve as the Capital Improvement Plans (CIP) Records Manager, responsible for maintaining and ensuring compliance with all records retention policies and schedules.

IDEAL CANDIDATE

• Knowledge of Arizona Revised Statutes (A.R.S) Title 34.
• Proficiency in computer programs such as Microsoft Office and SharePoint.

Ability to:

• Meet strict deadlines and have excellent time management skills.
• Provide quality customer service by telephone, email, or in person.
• Communicate in writing or verbally in a clear and effective manner with multiple levels of staff, other city departments, external customers, contractors, vendors, entities and the public.
  

SALARY

Pay Range: $69,492.80 to $113,193 annually.

Hiring Range: $69,492.80 to $113,193.60 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits.

MINIMUM QUALIFICATIONS

• Five years of experience in public administration or research and finance.
• One year of supervisory experience.
• Bachelor's degree in public administration or a related field.
• Must be able to lift and carry materials weighing up to 30 pounds.
• The City job description can be found here .
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

Experience with/in:

• Electronic document management systems (EDMS) or Unifier.
• Facilitating presentations and meetings to small and large groups.
• Creating and/or implementing process improvements or efficiencies.
  

RECRUITMENT DATES

Recruitment closes April 10, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) ###-#### .

REFERENCE

Admin Asst III, JC:06050, ID# 57328, 03/27/2025, USM, VM, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.