Job Details

24 Seven is teaming up with a well-known lifestyle company based in Phoenix, Arizona to help them find a Legal Secretary to join their team in this onsite role. This is a full-time, 6 month with potential to extend or turn into a fulltime opportunity. While on contract you'd be eligible for benefits including, medical, vision, dental and more.

Ideal candidate: will have a Bachelor's degree in Legal Studies, Business, or a related field, along with at least 3 years of experience providing administrative support to a corporate legal department,

Position Summary

Oversee the liaison role for contract and internal review processes, manage both internal and external communications, and handle contract administration. Responsible for company insurance policies, certificates of liability insurance, drafting NDAs and agreements, reviewing smaller contracts and order forms, managing litigation and discovery, conducting legal research, and juggling multiple priorities.

Responsibilities:

• Serves as liaison between the Legal Department, department leaders, Ambassadors, employees, and external vendors/agencies.
• Manages special projects, including presentations, information distribution, direct mailings, and litigation.
• Creates and designs correspondence, memos, charts, tables, business plans, etc., ensuring accuracy and clarity while proofreading for errors.
• Manages contracts, including docketing, filing, requests, processing, and overseeing contract management software.
• Tracks global company insurance policies.
• Manages Certificate of Liability Insurance, including docketing, filing, and requesting certificates for events.
• Oversees vendor NDAs, assists with Employee NDAs, Employment Agreements, and vendor DPAs.
• Reviews vendor contracts (termination letters, subscription quotes, etc.) and drafts independent contractor and consultant agreements.
• Meets with department leaders to discuss contracts, contractors, and renewals.
• Coordinates tasks and projects with legal contractors.
• Assists with litigation matters and prepares discovery requests, coordinating across departments.
• Manages the department's internal ticketing system and executes ticket requests.
• Collaborates with Indirect Procurement on contract requests through internal systems.
• Assists with Ambassador incentive and recognition events, including charter bookings, liability forms, and insurance.
• Supports legal operations, including software management, department mail, emails, and document filing.
• Organizes and files company vehicle documentation.
• Supports the Chief Legal Officer, General Counsel, Associate General Counsel, and Legal Counsel with daily tasks.

Qualifications:

• Preferred Education: Bachelor's degree in Legal Studies, Business, or related field.
• 3 years providing administrative support to a corporate legal department.
• Intermediate to expert level capabilities of all Microsoft Office programs.
• Knowledge of trademark registration process and drafting corporate board minutes
• Advanced word processing- Typing 50+ WPM.
• Bilingual in Spanish is a plus.
• Preferred Certification/ License: Certified Legal Professional, Professional Legal Secretary, Certified Paralegal, or related.