Job Details

Imagine Develops

is a woman-owned general contracting and development company seeking an experienced and detail-oriented

Application:

To apply, please email ...@imaginedevelops.com with the subject line "Construction Administrative Clerk" with your resume.

Required:

• Minimum of 2 years of clerical experience.
• Proficiency in Microsoft Office Suite.
• Typing speed of 40 WPM or more.
• Knowledge of 10-key data entry.
• Knowledge of company invoicing procedures.

Preferred:

• High school diploma or GED.
• Experience in the construction industry (1 year or more).

• Pay strong attention to detail.
• Ability to analyze and problem-solve with critical-thinking skills.
• Organizational skills.
• Clerical, word-processing, and/or office skills.
• Data entry, customer service, scheduling, and time management abilities.
• Effective communication skills, including email correspondence.

Preferred:

• High school diploma or GED or
• 2 years experience directly related to the duties and responsibilities specified

• Oversee invoicing and billing from project start to completion.
• Handle inbound and outbound phone calls.

• Oversee project finances related to invoices and coordinate with subcontractors to ensure tasks are completed as per scope.

• Communicate daily with clients and subcontractors providing excellent customer service.

• Walk the subcontractors through the billing process of their projects.

• Knowing the projects we are handling at the time.
• Communicate effectively and professionally, regularly updating the clients and subcontractors on the status of invoices and billing.
• Provide all necessary documents to subcontractors.

• Assist the project manager in tracking project progress while maintaining project schedules and budgets.

• Review status reports prepared by staff and make changes where needed
• Processes and documents return as required following established procedures.

• Perform routine clerical duties such as data entry, document preparation, and resolving discrepancies in invoices.

• Notify the project manager and bookkeeper of irregularities and reconcile invoice discrepancies.

• Performs miscellaneous job-related duties as assigned.

• Pay

  $17 - $20/hour (based on experience)

  
  

• Type

  Full-time

  
  

• Schedule

  M-F, 8-hour shifts (daytime)

  
  

• Location

  1001 N Central Ave Ste 202H Phoenix, AZ 85004

  
  

• Casual work attire and a relaxed atmosphere.
• Competitive pay structure based on experience.
• Opportunity for growth and exposure to the construction industry.
• Ideal for those re-entering the workforce or seeking an administrative career in construction.

AP/EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Employment is contingent upon passing a background check and a drug screen.

Imagine Develops is committed to providing equal opportunity employment to all applicants, regardless of race, color, religion, sex, national origin, age, disability, or other protected characteristics. Reasonable accommodations will be made to support individuals with disabilities in performing essential job functions.

Note: Employment is contingent on passing a background check and drug screening. This job description is subject to change and may not cover all duties or responsibilities required for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice